Meeting Minutes
Minutes Accepted and filed with the Town Clerk on 9/04/2012 by a vote of 4-0
7:00 p.m. – August 21, 2012
Sutton Town Hall, Selectmen’s Meeting Room
Members in Attendance:
Chairman Michael Chizy, Vice-Chair John Hebert, Clerk Kenneth Stuart & Member Richard Hersom
Also in Attendance:
Town Administrator James Smith & Debbie Jacques Administrative Secretary
Chairman Chizy calls the meeting to order at 7:00 followed by the Pledge of Allegiance.
No comments under Public Forum
Selectman Hersom motions to approve as presented meeting minutes from 8/7/2012, Selectman Hebert seconds, passes 4-0
Selectman Hersom motions to approve as presented but not to be released until appropriate time Executive session minutes from 8/7/2012, Selectman Hebert seconds passes 4-0
Selectman Stuart motions to approve as presented minutes from the Goals & Object meeting held on August 15, 2012 Selectman Hersom seconds passes 3-0-1 (Selectman Hebert abstains, not present at G&O meeting)
Intention to layout various public roadways: Planning Director Jen Hager is present. Jen informs the BOS that these roadways were designed to be public ways but due to developer default they were never formally accepted. Jen goes on to say she has been working with Town Counsel, Mark Brigham, Don Obuchowski and Knick Nunnemacher to bring these roads forward for public acceptance. Some of these roads do have deficiencies but none are life safety problems. Selectman Stuart asked what prompted this after 12 years, Jen responds that it is very involved as well as there had been some legal issues and recently Knick Nunnemacher (Assessor’s office) has been able to spend the time needed for deed search, etc. Hearing no further questions Selectman Hersom motions to approve the intentions to layout Benoni Drive,
Trillium Run, Wildflower Drive, Cedar Hill Road, Strawberry Knoll Drive, Blueberry Meadow Drive and Skye Line Drive, Selectman Stuart seconds passes 4-0
Villas at Pleasant Valley Phase I Bond draw down: Jen Hager updates the BOS on the Phase I draw down per the town adopted provisions of G.L. c. 41§81U regarding surety funds. Before the BOS tonight is a request to expend $3,025.00 for infiltration pond maintenance & steel rail safety fencing. Hearing no questions, Selectman Hebert motions to approve payment of $3025.00 for infiltration pond maintenance & steel rail safety fencing out of the Villas at Pleasant Valley Phase I Bond fund made payable to Timothy Harrison Landscape Construction, Selectman Hersom seconds, passes 4-0
Dudley Gendron Post #414 1 day outside Beer & Wine: Mary Krumscik, manager of the Dudley Gendron is present. She says this is the annual chicken barbecue. Selectman Hersom asks how you separate the inside liquor sales (full bar) to the outside beer and wine. Mary responds that patrons cannot bring the drinks from in the building to the outside. Hearing no further comments, Selectman Stuart motions to approve the request for a special one day outside Beer & Wine license at the Dudley Gendron Post #414 located at 156 Boston Road on September 9, 2012 between the hours of 12 noon – 4pm with a detail police officer on site, Selectman Hersom seconds passes 4-0
Approval of 3 year Police Contract: TA Smith informs the BOS this covers the period of July 2012 through June 2013. The changes were reviewed by the BOS at the 8/7/2012 Executive Session. Selectman Hebert motions to approve as presented the 3 year agreement with the Town of Sutton Police Union, Selectman Stuart seconds passes 4-0
State Primary Warrant: TA Smith reviews with the BOS the State Primary Warrant which is to be held on September 6, 2012 7am – 8pm. Hearing no comments, Selectman Hersom motions to approve the State Primary Warrant, Selectman Stuart seconds passes 4-0
BOS Delegate & Alternate to CMRPC for FY13: TA Smith says this is an annual request. John Hebert is our representative; Bruce Davis represents the town as a resident. Bruce Davis did inform TA Smith this would be his last year. Hearing no comments, Selectman Hersom motions to reappoint John L. Hebert as the BOS delegate and Bruce Davis as BOS alternate to the CMRPC for FY13, Selectman Stuart seconds passes 3-0-1 (Selectman Hebert abstains as he is one of the reappointments)
Town Administrators Update:
- TA evaluation included in packets, will be on the agenda September 18, 2012
- Special Election for selectman to be held on October 2nd between the hours of 3pm to 8pm. We will use the old fashioned ballot boxes to save the fee of programming the ballot boxes for 1 name.
- Reminder that the Ethics test must be taken by all boards, commissions and municipal employees prior to Sept 7th.
Announcements: Select. Stuart reads an overview of what was discussed at the Goals and Objectives meeting held on Aug.15, 2012
Round Table:
Chairman Chizy reminds all that the Food Pantry is in much need of donations.
Chairman Chizy entertains a motion to enter into Executive Session under MGL c30A, Sec. 21 #3 with the sole purpose of returning to open session for adjournment, Selectman Hersom seconds passes 4-0
Hearing no further discussion:
Selectman Hersom motions to adjourn the meeting, Selectman Stuart seconds passes 4-0
Meeting adjourned 7:55pm
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